Governance, management and control of projects is no easy feat. Producing Steering Committee Papers is no different.
To note, for the purpose of this article I am assuming that the C-Suite sit on the Steering Committee.
Too often I have been handed thick reams of paper, looked over hundreds of pages and expected to digest and decipher the information in a very short space of time.
For me this, is a complete overload of information. I’m sure most of you would be in agreeance. It is near impossible to absorb so much material in so little time.
The best practice I have seen with Steering Committee papers is to begin with “Items for ‘Decision’” at the top of the pile. From there, a one-page briefing note (1 per item) will quickly inform the Committee of any issues, distilling complex information into a short, structured document.
Of course, an addendum for information can be included so that the Steering Committee members can read should more information be required.
If you are producing Steering Committee papers, it is your responsibility to provide short, sharp and succinct information that allows the Steering Committee to make an informed decision.
Tell me, what are some of the best practices you have noticed that help a Steering Committee meeting run smoothly?
If you’d like to talk to myself or PM-Partners on how we can help you successfully run your programmes or business transformation, contact us today on 1300 70 13 14.
